Overview
The Audit Log is LACES's built-in change-history feature. It keeps a record of who changed what, and when, across the key records agencies work with every day: Students, Classes, Class Enrollments, People, Staff, Pairs, Workshops, Agencies, and Tutors. This article covers what you'll see in the Audit Log, how to search it, and how it relates to the separate Audit History report. It's written for anyone who needs to look up a change history, whether checking on a single record or reviewing changes across an agency.
Every logged change captures:
The date and time of the change
The user who made it
The action: Created, Updated, or Deleted
The type of record affected, and which specific record
For Updated and Deleted actions, the specific field(s) that changed, with their old and new values
Important: The Audit Log is a read-only history. It cannot be used to undo or revert a change. See Good to Know below for how to correct data.
How to Find the Audit Log
Navigate to the All Agencies area.
Select Audit Log from the left-hand menu.
The Audit Log opens as a grid (list) of change records, with the most recent changes shown first.
A view switcher lets you choose between two layouts of the same underlying data:
Audit Log — the default, simplified view.
Audit Log Full — an expanded view with additional context columns.
The Default Audit Log View
The default grid includes the following columns:
Column | What It Shows |
Date/Time | When the change was made |
Agency | The agency the affected record belongs to |
User (Last Name, First Name) | The LACES user who made the change |
Action | Created, Updated, or Deleted |
Record Type | The kind of record affected (Student, Class, Person, etc.) |
Record ID | The internal ID of the affected record |
Change Count | How many individual fields were changed as part of this action |
Affected Entities | Any related sub-records touched in the same save — for example, saving a Student record might also touch an Assessment |
The Audit Log Full View
Switching to the Audit Log Full view shows everything in the default view, plus additional columns that help you pinpoint exactly where in the application a change happened:
User Name — the account name of the user who made the change
Student ID — shown when the change relates to a student
Display Name — a friendly name for the affected record (e.g., the student's or staff member's name)
Area / Tab / Section — the part of the LACES application where the change was made
Drilling Into a Single Change
Click any row in the Audit Log to open its detail page. The detail page shows a header with the date/time and agency, followed by a grid listing every field that changed as part of that action:
Field Name | Old Value | New Value |
Example: Address | 123 Main St | 456 Oak Ave |
Two things to know about how values are displayed:
Sensitive fields, such as Social Security Number (SSN), are automatically masked in Old Value/New Value — only the last four digits are shown.
Fields tied to a dropdown or lookup list display their friendly label (e.g., "Active") rather than an internal code.
Searching and Filtering
Two built-in quick searches are available from the Audit Log:
Last 24 Hours
Last Week
You can also build a custom search on any visible column — for example, by Agency, User, Action (Created/Updated/Deleted), Record Type, a specific date range, or Record ID.
Record Types and Actions Reference
Record Type describes the kind of record a change was made to:
Record Type | Description |
Student | A student's enrollment/program record |
Class | A class or course section |
Class Enrollment | A student's enrollment in a specific class |
Person | Core personal information shared across roles |
Staff | A staff member record |
Pair | A tutor/student pairing |
Workshop | A workshop record |
Agency | An agency-level record |
Tutor | A tutor record |
Action describes what was done to the record:
Action | Description |
Created | A new record was added |
Updated | One or more fields on an existing record were changed |
Deleted | A record was removed |
Note: A "Read" action exists internally in LACES but is not something you'll see logged in the Audit Log — only Created, Updated, and Deleted actions are recorded.
The Audit History Report
In addition to the on-screen Audit Log grid, LACES offers a separate, printable/exportable report named Audit History, found among the standard LACES reports. It's well suited to quarterly reviews or compliance documentation, where a structured, read-through format is more useful than a live grid.
The report is run with the following parameters:
Parameter | Description |
Agency | Defaults to your agency and automatically includes any sub-agencies |
Fiscal Quarter | The reporting quarter to review |
Record Type | Limits the report to a single record type (e.g., Student) |
Audit Action | Limits the report to a single action (Created, Updated, or Deleted) |
Report output is organized by Area, then Tab, then Section of the application, and then by the specific field that changed — each with its Old Value and New Value. This grouping makes it easier to read through changes by where they happened in the application, rather than scanning a flat chronological list.
Who Can See the Audit Log
Access to the Audit Log is role-based and configured per agency/state by your system administrator. By default, Agency Director, Agency Full Access, and Agency Read Only roles typically have full access, but this can be customized for your organization — so the exact access you have may vary.
If you don't see Audit Log in your menu, contact your agency or state administrator.
The Audit History report is available more broadly to standard LACES users on a read-only basis.
Data Retention
Audit history is kept on a rolling window — 365 days by default — with older entries purged automatically on a nightly schedule. This retention window is configurable. Agencies that need a longer or shorter retention period should contact support or their administrator.
Good to Know
The Audit Log captures changes made through the standard LACES save process. A small number of specialized bulk or system-generated updates may not appear individually in the log. If you notice a change you expected to see logged but don't, contact support.
The Audit Log is history only — it cannot be used to revert or undo a change. To correct data, edit the record directly, or contact support/your administrator if you need a system-level correction.
Questions or Access Issues
If you don't see the Audit Log in your menu, believe a change is missing from the log, or need a longer retention window for your agency, contact Genius Learning support with the agency, record type, and (if known) the record ID involved.